Regular Meeting
8/26/2014 Board of Trustees Meeting
CHARTER TOWNSHIP OF GARFIELD
Synopsis of Minutes of August 26, 2014
Township Board Meeting
A Township Board Meeting of the Charter Township of Garfield was held on Tuesday, August 26, 2014, beginning at 6:00 p.m., at the Garfield Township Hall, 3848 Veterans Drive, Traverse City, Michigan.
The meeting was called to order at 6:00 p.m. and the Board transacted the following business:
1. Public Comment –None
2. Approved Minutes from August 12, 2014, Township Board meeting.
3. Approved the Agenda.
4. Approved the Consent Calendar as presented.
5. Received TCAPS Report from Interim Superintendent, Paul Soma, regarding the operating millage that will be on the November 4, 2014 ballot.
6. Received the County Commissioner, Herb Lemcool’s report regarding the Great Lakes Fishery Trust Agreement $400,000 grant, 911 surcharge millage request and the Senior Center renovation project.
7. Received the Building Committee report from Bill Mouser. Awarded a contract to Traverse Outdoor, Inc. to landscape and irrigate the traffic islands on Woodmere Avenue for $12,595. Awarded a contract to Modal, Inc. for parking lot grading and drainage modifications at the Township Hall for $15,405.95.
8. Received Clerk’s report.
9. Received Supervisor’s report regarding Chelsea Park and coordination with the Road Commission on Zimmerman Road. Appointed Jeane Blood Law to serve with him on the affordable housing committee.
10. Set a Special Meeting for Tuesday, September 3, 2014, to consider the request from the Road Commission for the LaFranier Road design cost share.
11. Authorized the Supervisor to enter into an agreement with the Road Commission for the placement of utilities in the right-of-way on Zimmerman Road.
12. Public Comment – None
The Meeting was adjourned at 7:34 p.m.
Kay Schumacher, Clerk
CHARTER TOWNSHIP OF GARFIELD
TOWN BOARD MEETING
Tuesday, August 26, 2014 at 6:00pm
Garfield Township Hall
Ph: (231) 941-1620
A G E N D A
ORDER OF BUSINESS
Call meeting to order
Pledge of Allegiance
Roll call of
1. Public Comment
Public Comment Guidelines:
Any person shall be permitted to address a meeting of The Township
2. Review and approval of the Agenda - Conflict of Interest
3. Consent Calendar
The purpose of the Consent calendar is to expedite business by grouping non-controversial items together to be dealt with in one
a. Minutes – August 12, 2014 (Recommend
Approval)
b. Bills -
General Fund $ 50,155.21
(Recommend Approval)
c. MTT Update (Receive and File)
4. Correspondence
a. Grand Traverse Conservation District Report for July 2014
5. Reports
a. TCAPS Report – Operating millage
b. County Commissioner’s Report
c. Personnel Committee Report
d. Building Committee Report
e. Clerk’s Report
f. Supervisor’s Report
6. Unfinished Business
a. Request from Jim Cook for LaFranier Road Design Cost Share
8. Public Comment
9. Other Business
10. Adjournment
_____________________
The Garfield Township
CHARTER
TOWN BOARD MEETING
August 26, 2014
Chuck Korn, Township Supervisor, called the Town
Pledge of Allegiance
Roll call of
Present: Bob Featherstone, Kit Wilson, Molly Agostinelli, Denise Schmuckal, Jeane Blood Law, Kay Schumacher and Chuck Korn
1. Public Comment (6:01)
None
2. Review and Approval of the Agenda - Conflict of Interest (6:01)
Agostinelli moved and Schmuckal seconded to approve the agenda as presented.
Yeas: Agostinelli, Schmuckal, Blood Law, Featherstone, Wilson, Schumacher, Korn
Nays: None
3. Consent Calendar (6:02)
a. Minutes
August 12, 2014 Regular Meeting
(Recommend Approval)
b. Bills
General Fund $50,155.21
(Recommend Approval)
c. MTT Update (Receive and File)
Featherstone moved and Blood Law seconded to adopt the consent calendar as presented.
Yeas: Featherstone, Blood Law, Agostinelli, Wilson, Schmuckal, Schumacher, Korn
Nays: None
4. Correspondence (6:03)
a. July 2014 Grand Traverse Conservation
District report
5. Reports
a. TCAPS Report – Operating Millage (6:03)
Paul Soma, TCAPS Superintendent, and Board Member Scott Harris, addressed the board regarding the millage coming up in November. They stressed that the millage was a renewal millage for operation expenses which is assessed upon non-homestead properties in the township. Soma recognizes that he needs to reach out to townships to help get the word out about the millage which makes up 36% of the total operation budget. Soma said TCPAS serves the community by offering Early Childhood programs and helps students to excel in AP and advanced classes resulting in a $2 million savings for parents in college costs. Board members asked questions and discussed tactics regarding informing senior voters.
b. County Commissioner’s Report (6:17)
Commissioner Herb Lemcool reported that on September 19th there will be a poverty simulation held and the housing task force is working to reduce the housing shortage in the area. He also touched upon the Senior Center renovation project and said that there will be a 911 surcharge millage on the ballot in November which would add a 911 surcharge rate of $1.05 per phone line.
c. Personnel Committee Report (6:27)
No report
d. Building Committee Report (6:27)
Bill Mouser said that the islands on Woodmere have deteriorated and there is dead foliage and weeds in the medians. He added that there was not going to be any major redesigns to the islands. Traverse Outdoors bid $2,220 for irrigation repairs and $10,375 for landscaping. Mouser recommended that the Traverse Outdoors bid be accepted.
Featherstone moved and Schmuckal second to accept the bid from Traverse Outdoor in the amount of $2,220 for irrigation repairs and $10,375 for landscaping to be taken from the Community Awareness Fund.
Yeas: Featherstone, Schmuckal, Schumacher, Blood Law, Agostinelli, Wilson, Korn
Nays: None
Mouser also asked the board to address the parking lot drainage issues. Water flows incorrectly so that in the winter, ice sheets form making the lot dangerous. Joswiak engineered the project and five bids were received. Mouser recommends Modall LLC to complete the project for $15,405.95. Board members discussed the bids.
Schmuckal moved and Blood Law supported to award the contract for parking lot drainage repairs to Modall LLC.
Yeas: Schmuckal, Blood Law, Wilson, Schumacher, Korn
Nays: Featherstone, Agostinelli
e. Clerk’s Report (6:50)
Included in Board packets
f. Supervisor’s Report (6:50)
Korn said that the Township has been asked to appoint a representative to the Housing Task Force to study affordable housing in the region. Blood Law agreed to act as the Township representative. Korn added that TC Talus is in the middle of 30 day review for their long term transportation plan which includes the Hartman-Hammond option and they have gotten only a few comments.
6. Unfinished Business
None
7. New Business
a. Request from Jim Cook for LaFranier Road Design Cost Share (6:52)
Jim Cook, on behalf of the Grand Traverse County Road Commission, requested that the township consider sharing the cost of the Construction Document Preparation for the LaFranier Road project. Board members said that a motion was made previously which approved up to $400,000 for the cost share of the project and asked if the extra $30,000 contingency could go toward these preparation costs. The total share that the township would be asked to bear is $54,000. Board members discussed the matter. Korn said that he would attend the Road Commission meeting and the County Commission meeting to discuss the matter with those boards. Board members agreed to hold a special
meeting on Tuesday, September 2, 2014 at 5 p.m. to further discuss the request.
The road project on Zimmerman was discussed as it relates to the water main installation. A Road Commission document which outlined the road work that will take place was reviewed with Engineer Jennifer Hodges from Gourdie-Fraser. She said that the water main would be installed prior to the road restoration effort and that it was a great coordination between the governmental entities. She recommended striking items 2 b. and 2 d. from the agreement.
Agostinelli moved and Schmuckal supported to allow the Supervisor to enter into the agreement with the Road Commission for the restoration of Zimmerman Road with items 2 b. and 2 d. excluded.
Yeas: Agostinelli, Schmuckal, Wilson, Featherstone, Blood Law, Schumacher, Korn
Nays: None
8. Public Comment: (7:33)
None
9. Other Business (7:33)
Special Meeting
10. Adjournment
Wilson moved to adjourn the meeting at 7:33pm.