Other Meeting
5/27/2014 Board of Trustees Meeting
CHARTER TOWNSHIP OF GARFIELD
Synopsis of Minutes of May 27, 2014
Township Board Meeting
A Township Board Meeting of the Charter Township of Garfield was held on Tuesday, May 27, 2014, beginning at 6:03 p.m., at the Garfield Township Hall, 3848 Veterans Drive, Traverse City, Michigan.
The meeting was called to order at 6:03 p.m. and the Board transacted the following business:
1. Public Comment – None
2. Approved Minutes from May 13, 2014, Township Board meeting.
3. Approved the Agenda as presented.
4. Approved the Consent Calendar as written.
5. Received GT Metro Emergency Services report.
6. Received County Commissioner’s report from Herb Lemcool regarding items to be considered at the County Commission meeting.
7. Received the Building Committee report and approved Tru-Green’s bid for weeding and fertilizing the Silver Lake Recreation area.
8. Received the Supervisor’s report regarding the change in health insurance and accepted the letter of understanding from union employees and approved the new insurance plan.
9. Held a public hearing and adopted Amendment No. 35 to Ordinance No. 13, an amendment to Section 4 entitled “Lateral Benefit Charge” to add Sewer Line 24.
10. Accepted the proposal from Wade-Trim for design engineering and construction administration for the Buffalo Ridge Trail.
11. Approved the Grid 4 phone system at $768 per month for 60 months.
12. Public Comment – Herb Lemcool commented that next week was “Smart Commute Week”.
13. Other Business - Denise Schmuckal said that the new Lieutenant for Garfield Township was Chris Barsheff.
The Meeting was adjourned at 7:06 p.m.
Kay Schumacher, Clerk
CHARTER TOWNSHIP OF GARFIELD
TOWN BOARD MEETING
Tuesday, May 27, 2014 at 6:00pm
Garfield Township Hall
3848 Veterans Drive
Traverse City, MI 49684
Ph: (231) 941-1620
A G E N D A
ORDER OF BUSINESS
Call meeting to order
Pledge of Allegiance
Roll call of
1. Public Comment
Public Comment Guidelines:
Any person shall be permitted to address a meeting of The Township
2. Review and approval of the Agenda - Conflict of Interest
3. Consent Calendar
The purpose of the Consent calendar is to expedite business by grouping non-controversial items together to be dealt with in one
a. Minutes – May 13, 2014 Regular Meeting (Recommend Approval)
b. Bills -
General Fund $ 44,654.39
(Recommend Approval)
4. Correspondence
5. Reports
a. GT Metro Emergency Services Report
b. Building Committee Report
c. County Commissioner’s Report
d. Personnel Committee Report
e. Clerk’s Report
f. Supervisor’s Report
6. Unfinished Business
a. Public Hearing – Amendment No. 35 to Ordinance No.13, an amendment to Section 4 entitled “Lateral Benefit Charge” to add Sewer Line 24
7. New Business
a. Joe VanderMeulen – LIAA Annual Report
b. Acceptance of proposal for design engineering and construction administration:
Buffalo Ridge Trail
c. Consideration of a new phone system
8. Public Comment
9. Other Business
10. Adjournment
________________________
The Garfield Township
CHARTER
TOWN BOARD MEETING
May 27, 2014
Chuck Korn, Township Supervisor, called the Town
Pledge of Allegiance
Roll call of
Present: Bob Featherstone, Kit Wilson, Molly Agostinelli, Jeane Blood Law, Denise Schmuckal, Kay Schumacher and Chuck Korn
Staff Present: Brian VanDenBrand
1. Public Comment (6:01)
None
2. Review and Approval of the Agenda - Conflict of Interest (6:01)
Agostinelli moved and Featherstone seconded to approve the agenda as presented.
Yeas: Agostinelli, Featherstone, Blood Law, Wilson, Schumacher, Schmuckal, Korn
Nays: None
3. Consent Calendar (6:02)
a. Minutes
May 13, 2014 (Recommend Approval)
b. Bills
General Fund $44,654.39
(Recommend Approval)
Wilson moved and Blood Law seconded to
approve the consent calendar as presented.
Yeas: Wilson, Blood Law, Schmuckal, Agostinelli, Schumacher, Featherstone, Korn
Nays: None
4. Correspondence (6:03)
a. None
5. Reports
a. Grand Traverse Emergency Services Report (6:03)
Lt. Terry Flynn reported that calls are up by 10-11% and a written report showed 1,721 calls year to date.
b. Building Committee Report (6:13)
Bill Mouser presented quotes for lawn fertilization options for the season. TruGreen was the lowest bidder. Mouser recommends that the Board hire
TruGreen at cost of $8,775 for five applications.
Wilson moved to accept the quote for fertilzation services from TruGreen
for five applications at a price of $8,775.00 and Blood Law seconded the motion.
Yeas: Wilson, Blood Law, Schmuckal, Schumacher, Agostineli, Featherstone, Korn
Nays: None
Mouser said that he also put out bids for dog watering facilities at the new dog park which are due on June 4th.
c. County Commissioner’s Report (6:07)
Herb Lemcool, County Commissioner, reported that a tax tribunal case from Garfield Township has been taken by the State’s Attorney General office. A per diem policy has been set for commissioners and budget guidelines and a regional property initiative will be on the net agenda.
d. Personnel Committee’s Report (6:12)
No report
e. Clerks Report (6:24)
No report
f. Supervisor’s Report (6:25)
Korn said that he is happy that the state has agreed to hear the tax tribunal case. Korn also reported on the new healthcare bid and said the union members have agreed to the change and the signed agreement was read aloud to the board members. The HSA deductible will be covered by the township.
Schmuckal moved and Blood Law seconded to accept the letter of understanding with a minor amendment adding language regarding discussion with the union in the event of any changes.
Yeas: Schmuckal, Blood Law, Wilson, Agostinelli, Featherstone, Schumacher, Korn
Nays: None
Schmuckal moved and Wilson seconded to accept the Priority HSA PPO 1250 2 Tier RX Plan as the township’s health insurance plan.
Yeas: Schmuckal, Wilson, Blood Law, Agostinelli, Featherston, Schumacher, Korn
Nays: None
6. Unfinished Business
a. Public Hearing – Amendment No. 35 to Ordinance No. 13, an amendment to Section 4 entitled “Lateral Benefit Charge” to add Sewer Line 24. (6:32)
Korn opened the Public Hearing at 6:37pm and seeing no one wishing to speak, the Public Hearing was closed.
Schmuckal moved and Wilson supported to adopt Amendment No. 35 to Ordinance No. 13, an amendment to Section 4 entitled “Lateral Benefit
Charge” to add Sewer Line 24.
Yeas: Schmuckal, Wilson, Agostinelli, Featherstone, Schumacher, Blood Law, Korn
Nays: None
7. New Business
a. Joe VanderMeulen – LIAA Annual Report (6:34)
VanderMeulen was present to review the annual report with Board Members. Some highlights are that 91 students took production classes last year and LIAA now has an extensive supply of equipment. A new Local Works program was started which highlights local municipalities and
how they work. Cable changes have switched them to channel 189 and 191 and they are now on the schedule for Up North TV.
b. Acceptance of proposal for design engineering and construction
administration: Buffalo Ridge Trail (6:47)
Brian VanDenBrand said that an RFP had been issued for engineering services for the next phase of the Buffalo Ridge Trail. Three proposals were received and the review committee recommends that the contract be awarded to Wade Trim.
Featherstone moved and Wilson seconded THAT the proposal of Wade Trim for Buffalo Ridge Trail final design and construction services, in an amount not to exceed $38,950 BE ACCEPTED and the funds will come out of the Parks Fund.
Yeas: Featherstone, Wilson, Agostinelli, Schmuckal, Blood Law, Schumacher, Korn
Nays: None
c. Consideration of a New Phone System (6:52)
Korn reported that the township currently pays about $1,600 per month for phone service. He presented three bids for township phone service and the bid from Grid 4 is what he recommends to the board.
Featherstone moved and Blood Law seconded to accept the proposal from Grid 4 for a 60 month contract in the amount of $768.00 per month.
Yeas: Featherstone, Blood Law, Schmuckal, Schumacher, Wilson, Agostinelli, Korn
Nays: None
8. Public Comment: (7:01)
County Commissoner Herb Lemcool said that next week is Smart Commute week in Traverse City.
Chris Maxbauer reported that the Boardman Dam may be removed as early as 2015.
9. Other Business (7:03)
Schmuckal reported that another police dog has been lost yesterday due to illness and Chris Barsheff was named as the new Garfield Deputy.
Blood Law asked about upgrading the township video equipment and Korn said a new laptop is needed to properly present on the screen.
10. Adjournment
Korn moved to adjourn the meeting at 7:06 p.m.