Regular Meeting
4/22/2014 Board of Trustees Meeting
CHARTER TOWNSHIP OF GARFIELD
Synopsis of Minutes of April 22, 2014
Township Board Meeting
A Township Board Meeting of the Charter Township of Garfield was held on Tuesday, April 22, 2014, beginning at 6:00 p.m., at the Garfield Township Hall, 3848 Veterans Drive, Traverse City, Michigan.
The meeting was called to order at 6:00 p.m. by Pro tem Chairman Denise Schmuckal and the Board transacted the following business:
- Public Comment – There was no public comment.
- Approved Minutes from April 8, 2014, Township Board meeting.
- Approved the Agenda as presented.
- Approved the Consent Calendar as presented.
- Received the Building Committee’s Report. Authorized the Committee to proceed with construction drawings for the parking lot drainage issue and also authorized the Committee to proceed with concept drawings for the rear exit door awnings.
- Received the Grand Traverse Metro Fire Department Report.
- Received Treasurer’s Report regarding the Resource Recovery brush drop-off site and Brush Passes for Garfield Township residents.
- Received Clerk’s Report.
- Approved Resolution 3014-08-T, a resolution approving the Project Plan for the YMCA Project.
- Approved the write-off of 2008 Delinquent Personal Property Taxes.
- Public Comment – Isiah Wunsch introduced himself a Republican candidate for the 104th State House District Primary.
The Meeting was adjourned at 7:13 p.m.
Kay Schumacher, Clerk
TOWN BOARD MEETING
Tuesday, April 22, 2014 at 6:00pm
Garfield Township Hall
Ph: (231) 941-1620
AGENDA
ORDER OF BUSINESS
Call meeting to order
Pledge of Allegiance
Roll call of
1. Public Comment
Public Comment Guidelines:
Any person shall be permitted to address a meeting of The Township
2. Review and approval of the Agenda - Conflict of Interest
3. Consent Calendar
The purpose of the Consent calendar is to expedite business by grouping non-controversial items together to be dealt with in one
a. Minutes – April 8, 2014 (Recommend Approval)
b. Bills -
General Fund $ 287,530.37
(Recommend Approval)
Gourdie-Fraser
Northwest Service District $ 2,256.25
Water System Infrastructure
Project
(Recommend Approval)
c. Resolution 2014-04-T(b) – Amended, a resolution for Special Assessment Roll for Silver Lake Eurasian Water Milfoil Control authorizing a public hearing to be held on May 13, 2014. (Recommend Approval)
4. Correspondence
5. Reports
a. Building Committee’s Report
b. Construction Report
c. GT Metro Fire Department’s Report
d. County Commissioner’s Report
e. Treasurer’s Report
f. Clerk’s Report
g. Supervisor’s Report
6. Unfinished Business
a. Consideration of Resolution 2014-8-T, a resolution approving the Project Plan for YMCA Project
b. Consideration of a request to write-off 2008 Delinquent Personal Property Taxes
8. Public Comment
9. Other Business
10. Adjournment
_____________________
The Garfield Township
CHARTER
TOWN BOARD MEETING
April 22, 2014
Kay Schumacher, Township Clerk, called the Town
Pledge of Allegiance
Roll call of
Present: Bob Featherstone, Kit Wilson, Molly Agostinelli, Jeane Blood Law, Denise Schmuckal, and Kay Schumacher
Absent and Excused: Chuck Korn
Schumacher moved and Blood Law seconded to appoint Denise Schmuckal as chair for this meeting in the place of Chuck Korn. The motion carried.
1. Public Comment (6:01)
None
2. Review and Approval of the Agenda - Conflict of Interest (6:01)
Agostinelli moved and Featherstone seconded to approve the agenda as presented.
Yeas: Agostinelli, Featherstone, Blood Law, Wilson, Schumacher, Schmuckal,
Nays: None
3. Consent Calendar (6:02)
a. Minutes
April 8, 2014 (Recommend Approval)
b. Bills
General Fund $287,530.37
(Recommend Approval)
Gourdie Fraser
Northwest Service
District Water System
Infrastructure Project $ 2,256.25
(Recommend Approval)
c. Resolution 2014-04-T(b) – Amended, A Resolution for Special Assessment Roll for Silver Lake Eurasian Water Milfoil Control
authorizing a public hearing to be held on May 13, 2014.
(Recommend Approval)
Wilson moved and Schmuckal seconded to approve the consent calendar as
presented.
Yeas: Wilson, Schmuckal, Agostinelli, Schumacher, Blood Law, Featherstone,
Nays: None
4. Correspondence (6:03)
a. None
5. Reports
a. Building Committee Report (6:03)
Bill Mouser, Township Maintenance, showed pictures of the sidewalk conditions
in the winter showing erosion problems on the sidewalk and the parking lot.
Snow and ice have been an issue and the water tends to pond on the
neighboring property near the dumpster enclosure. Mouser stated that the first
step is to obtain an engineering plan for the area to ensure that the grade and
other factors will be in place. The Building Committee is looking to move forward
with an engineering plan from Scott Joswiak for $2,000.
Wilson moved to go forward with the engineering costs for the erosion problem at the Township Hall for $2,000. Featherstone seconded the motion.
Yeas: Wilson, Featherstone, Schumacher, Blood Law, Agostinelli, Schmuckal
Nays: None
Mouser, on behalf of the Building Committee, discussed awning options over two rear exits on the Township Hall. If ice and snow consistently collect at the exit points, the Township could be in violation of the fire code. Mouser presented three options: 1) a Cloth awning over the exits; 2) a structural awning with a steel framework attached directly to building; and 3) a roof built over the door with supports and a foundation. Board members agreed that a fabric awning would not be an option. Blood Law said that any option would likely need a budget amendment. Mouser suggested allowing an architect to develop some conceptual drawings so that estimates can be collected for the project.
Wilson moved and Agostinelli seconded to retain the services of Architect, Coleen Shannon to design conceptual drawings of a steel structure as well as a wood structure that would fit over the Township exits.
Yeas: Wilson, Agostinelli, Featherstone, Schumacher, Blood Law, Schmuckal
Nays: None
Mouser also updated Board members on the lawn maintenance contract for the 2014 season. The Township is currently seeking bids which are due on May 6th.
b. Construction Report (6:54)
No report
c. GT Metro Fire Department Report (6:55)
Lt. Terry Flynn said that the warmer weather has made them busier and the Year to Date numbers are 1,297 calls thus far. He reminded everyone of the Pancake Breakfast in East Bay on May 4th.
d. County Commissioner’s Report (6:58)
No report
e. Treasurer’s Report (6:59)
Blood Law said a report was submitted in Board packets. She added that the brush drop off site has opened and that the free township brush passes are now available.
f. Clerk’s Report (7:00)
May 10th will be the Parks Clean Up Day with May 11th as a rain date. It will begin at 10:00 a.m. and Schumacher asked that the board allocate $2,000 from the community promotions fund for food and beverages.
Agostinelli moved and Schumacher supported to allocate up to $2,000 from the community promotions fund to purchase food and beverages for the Parks Clean Up Day on May 10th or 11th.
Yeas: Agostinelli, Schumacher, Blood Law, Featherstone, Wilson, Schmuckal.
Nays: None
Schumacher added that the day will be advertised on the website, the LIAA community calendar and in the paper.
g. Supervisor’s Report (7:04)
No Report
6. Unfinished Business
None
7. New Business
a. Consideration of Resolution 2014-8-T, a Resolution Approving the
Project Plan for YMCA Project (7:03)
Jean Derenzy stated that this is a resolution so that the YMCA can seek the EDC bond issue. An EDC bond provides favorable financing and benefits the public as a whole. Since the YMCA is located in Garfield Township, township approval is needed. Board members answered questions and commented on the project.
Featherstone moved and Wilson seconded to adopt Resolution 2014-8-T, a Resolution Approving the Project Plan for YMCA Project.
Yeas: Featherstone, Wilson, Blood Law, Schumacher, Agostinelli, Schmuckal
Nays: None
b. Consideration of a request to write off 2008 Delinquent Personal Property Taxes (7:09)
Blood Law requested to write off $5,662.79 for 2008 taxes. She noted that the figure has consistently gone down.
Wilson moved and Schumacher seconded to write off 2008 personal property delinquent taxes in the amount of $5,662.79.
Yeas: Wilson, Schumacher, Featherstone, Agostinelli, Blood Law, Schmuckal
Nays: None
8. Public Comment: (7:12)
Isiah Wensch of Old Mission Penisula announced his candidacy for the 104th State House District.
9. Other Business
None
10. Adjournment
Wilson moved and Featherstone seconded to adjourn the meeting at 7:14 p.m.