Regular Meeting
1/6/2015 Parks and Recreation Commission Meeting
CHARTER TOWNSHIP OF GARFIELD
PARKS AND RECREATION COMMISSION MEETING
Tuesday, January 6, 2015 - 4:30PM
Garfield Township Hall
Feiger Meeting Room
3848 Veterans Drive
Traverse City, MI 49684
Ph: (231) 941-1620
A G E N D A
Call Meeting to Order
Roll Call of Commission Members
1. Review and Approval of the Agenda - Conflict of Interest
2. Minutes
a. October 7, 2014
3. Business to Come Before the Commission
a. PD Report No. 2014-82; Nomination and Election of 2015 Officers
b. Approval of 2015 Meeting Dates
c. Grand Traverse Commons:
Tree Removal Bid Review to be provided at meeting)
Bike Park Discussion
d. PD Report No. 2014-83; Silver Lake Recreation Area Sidewalk Project
e. Hickory Hills Master Plan
f. Ongoing project updates
4. Public Comment
5. Commissioner Reports
6. Other Business
7. Items for Next Agenda – February 3, 2014
a. To be determined
8. Adjourn
Garfield Township will provide necessary reasonable auxiliary aids and services, such as signers for hearing impaired and audio tapes of printed materials being considered at the meeting to individuals with disabilities upon the provision of reasonable advance notice to Garfield Township. Individuals with disabilities requiring auxiliary aids or services should contact Garfield Township by writing or calling Kay Schumacher, Clerk, Ph: (231) 941-1620, or TDD #922-4412
CHARTER TOWNSHIP OF GARFIELD
Parks and Recreation Commission Regular Meeting
January 6, 2015
Call Meeting to Order: VanDenBrand called the meeting to order at approximately 4:30pm at the Garfield Township Hall, 3848 Veterans Drive, Traverse City MI 49684.
Roll Call of Commission Members:
Present: Valarie Handy, Dale Majerczyk, Alisa Kroupa, Fern Spence
Absent and Excused: Chris Remy
Staff Present: Brian VanDenBrand
1. Review and Approval of the Agenda – Conflict of Interest
No conflict of interest was noted. VanDenBrand asked to add an agenda item regarding the pickleball courts at the Boardman Valley Nature Preserve as item 3.f. Kroupa asked to add an agenda item regarding the Hartman-Hammond Bridge as item 3.g. Kroupa moved THAT the agenda be approved as amended. Majerczyk seconded the motion and the motion carried unanimously.
2. Minutes
Majerczyk moved THAT the October 7, 2014 minutes be adopted as presented. Kroupa seconded the motion and the motion carried unanimously.
3. Business to Come Before the Commission
a. Nomination and Election of 2014 Officers
VanDenBrand opened the floor for nominations of the 2014 Chair, Vice Chair, and Secretary.
Kroupa moved to nominate Handy as Chairperson, Spence as Vice-Chairperson, and Majercyck and Secretary. No other nomination motions were made, and VanDenBrand closed the floor for nominations. Majercyck seconded the motion, and the motion carried unanimously.
b. Proposed Meeting Dates
Majerczyk MOVED to adopt a meeting schedule with regular meetings being held the first Tuesday of each month at the Garfield Township Hall. Handy seconded the motion and the motion carried unanimously.
c. Ongoing Project Updates
VanDenBrand provided a status update of ongoing projects, most notably closing on the Hanson acquisition property in mid December. VanDenBrand also said that bids had been requested for winter snow plowing on the bike trails and at the Silver Lake Recreation Area. In December the Michigan Natural Resources Trust Fund had recommended approval of the Boardman Valley Nature Preserve acquisition grant. Unfortunately the Silver Lake Recreation Area (SLRA) development grant had been unsuccessful due to funding limitations.
d. 2014 Budget Discussion
VanDenBrand said that the 2014 budget had included local match funding in the event that the SLRA grant was successful. As the application had not been approved it opened up the budgeted funding for other possible projects. The Commission discussed redirecting this funding to make some of the desired improvements at the SLRA, such as improved accessibility, aesthetic improvements to the gazebos, or upgrades to the t-ball field.
e. Miller Creek Nature Reserve – Land Acquisition Update
Acquisition of the Hanson parcel having occurred in December, the Commission discussed alternate design scenarios for the parking area and trailhead. Preliminary design and proof of concept may be possible in the coming months, with potential construction occurring later this year.
f. Grand Traverse Commons – Forest Management
The Commission discussed the dead and dying vegetation at the Grand Traverse Commons, particularly where these trees pose a hazard to park users. VanDenBrand was to follow up with Ben Purdy to receive revised quotes for tree service to identify and remove these trees. For liability reasons the park must be closed while the tree crews are on site so advanced planning and public outreach will be necessary.
g. YMCA to West High School trail corridor discussion
VanDenBrand updated the Commission on a proposed development near Traverse City West High School that could include the opportunity for construction of a portion of bike trail indicated on the Non-Motorized plan. Majerczyk moved and Handy seconded THAT the Planning Commission consider the non-motorized plan wherever possible in its review of development projects. Motion carried unanimously.
h. 2014 Michigan Natural Resources Trust Fund Discussion
VanDenBrand said that the project evaluation criteria for the 2014 MNRTF cycle had not yet been released but that he would forward such when available.
i. Horizon Mall / Kid’s Creek Park
VanDenBrand updated the Commission on the proposed redevelopment of the Horizon Mall, including the relationship of the project to nearby Kid’s Creek Park and the Non-Motorized Plan. Majerczyk moved and Handy seconded THAT the Planning Commission consider the non-motorized plan wherever possible in its review of development projects. Motion carried unanimously.
4. Public Comment
None.
5. Commissioner Comment
None.
6. Other Business
None.
7. Items for next agenda – February 4, 2014
a. 2013 Parks and Recreation Commission Annual Report.
b. GT Commons
i. Master Plan
ii. Forest Management
c. Miller Creek Nature Reserve
d. To be determined.
8. Adjourn
Kroupa moved THAT the meeting be adjourned at approximately 6:22PM.
_________________
Dale Majerczyk, Secretary
Garfield Township Parks and Recreation Commission
3848 Veterans Drive
Traverse City, MI 49684