Regular Meeting
10/28/2014 Board of Trustees Meeting
CHARTER TOWNSHIP OF GARFIELD
Synopsis of Minutes of October 28, 2014
Township Board Meeting
A Township Board Meeting of the Charter Township of Garfield was held on Tuesday, October 28, 2014, beginning at 6:00 p.m., at the Garfield Township Hall, 3848 Veterans Drive, Traverse City, Michigan.
The meeting was called to order at 6:00 p.m. and the Board transacted the following business:
1. Public Comment – None
2. Amended the agenda to add item g. Personnel Committee Report under Reports and approved the amended agenda.
3. Approved the Consent Calendar.
4. Approved Minutes from October 14, 2014, Township Board Meeting.
5. Received GT Metro Fire Department report from Terry Flynn.
6. Received County Commissioner Christine Maxbauer’s report regarding the 2015 County Budget and the upcoming Parks and Recreation committee meeting.
Received County Commissioner Herb Lemcool’s report regarding Great Lakes Mental Health’s new director, a grant for tasers, and a data base for seniors.
7. Received the Building Committee update report on the parking lot repair and roof coverings from Bill Mouser.
8. Received the Treasurer’s Report from Jeane Blood Law.
9. Received the Clerk’s Report regarding 2200 absentee ballots being sent out and 1500 returned. Kay Schumacher announced her retirement and the board decided to advertise for her position.
10. Received the Supervisor’s Report regarding Zimmerman Road and BPW efforts to fight an attempt in the state legislature to eliminate local control of septage .
11. Received a Personnel Committee report from Denise Schmuckal regarding recommendation to make the office coordinator a full time position. A motion to make the Office Coordinator full time with benefits was approved.
14. Held a public hearing and approved Amendment No. 1 to Ordinance No. 65, the Medical Marihuana Ordinance.
15. Held a public hearing on the 2015 Charter Township of Garfield operating millage rate. The Board approved a motion to continue the 2.337 millage rate.
16. Heard a presentation from Jason Torrey regarding the 911 Surcharge request.
17. Approved Resolution 2014-14-T, a resolution to approve the financial institutions that the Township Treasurer will do business with in 2015.
18. Awarded the snow plow contracts as follows: Svec – 3848 Veterans Dr. parking lot, Alpers – Silver Lake Park parking lot, Double R - Trails
The Meeting was adjourned at 7:54 p.m.
Kay Schumacher, Clerk
CHARTER TOWNSHIP OF GARFIELD
TOWN BOARD MEETING
Tuesday, October 28, 2014 at 6:00pm
Garfield Township Hall
3848 Veterans Drive
Traverse City, MI 49684
Ph: (231) 941-1620
A G E N D A
ORDER OF BUSINESS
Call meeting to order
Pledge of Allegiance
Roll call of Board Members
1. Public Comment
Public Comment Guidelines:
Any person shall be permitted to address a meeting of The Township Board, which is required to be open to the public under the provision of the Michigan Open Meetings Act, as amended. (MCLA 15.261, et.seq.) Public Comment shall be carried out in accordance with the following Board Rules and Procedures: a.) any person wishing to address the Board is requested to state his or her name and address. b.) No person shall be allowed to speak more than once on the same matter, excluding time needed to answer Township Board Member’s questions. Where constrained by available time the Chairperson may limit the amount of time each person will be allowed to speak to (3) minutes. 1.) The Chairperson may at his or her own discretion, extend the amount of time any person is allowed to speak. 2.) Whenever a Group wishes to address a Committee, the Chairperson may require that the Group designate a spokesperson; the Chairperson shall control the amount of time the spokesperson shall be allowed to speak when constrained by available time.
2. Review and approval of the Agenda - Conflict of Interest
3. Consent Calendar
The purpose of the Consent calendar is to expedite business by grouping non-controversial items together to be dealt with in one Board motion without discussion. Any member of the Board, staff or the public may ask that any item on the Consent Calendar be removed there from and placed elsewhere on the Agenda for full discussion. Such requests will be automatically respected. If any item is not removed from the Consent Calendar, the action noted in parentheses on the Agenda is approved by a single Board action adopting the Consent Calendar.
a. Minutes
October 14, 2014 Regular Session
(Recommend Approval)
b. Bills -
General Fund $ 15,514.41
(Recommend Approval)
4. Correspondence
5. Reports
a. GT Metro Fire Department Report
b. County Commissioner’s Report
c. Building Committee Report
d. Treasurer’s Report
e. Clerk’s Report
f. Supervisor’s Report
6. Unfinished Business
a. Public Hearing – PD 2014-68 – Amendment #1 to Ordinance 65, Medical Marihuana Ordinance
b. Public Hearing – Consideration of 2015 Charter Township of Garfield operating Millage Rate
7. New Business
a. Presentation by Jason Torrey on 911 Surcharge millage request
b. Consideration of Resolution 2014-13-T, a resolution to approve the financial institutions that the Township Treasurer will do business with in 2015
c. Consideration of awarding of snow plow bids for 2014-2015
d. Consideration of Resolution 2014-14-T, a resolution amending Resolution 2013-03-T, clarifying the duration of the service charges
8. Public Comment
9. Other Business
10. Adjournment
_____________________
Kay Schumacher, Clerk
The Garfield Township Board will provide necessary reasonable auxiliary aids and services, such as signers for hearing impaired and audio tapes of printed materials being considered at the meeting to individuals with disabilities upon the provision of reasonable advance notice to the Garfield Township Board. Individuals with disabilities requiring auxiliary aids or services should contact the Garfield Township Board by writing or calling Kay Schumacher, Clerk, Ph: (231) 941-1620, or TDD #922-4412.
CHARTER TOWNSHIP OF GARFIELD
TOWN BOARD MEETING
October 28, 2014
Chuck Korn, Township Supervisor, called the Town Board Meeting to order on October 28, 2014 at 6:00 p.m. at the Garfield Township Hall, 3848 Veterans Drive, Traverse City, Michigan.
Pledge of Allegiance
Roll call of Board Members
Present: Bob Featherstone, Kit Wilson, Molly Agostinelli, Denise Schmuckal, Jeane Blood Law, Kay Schumacher and Chuck Korn
Staff Present: Rob Larrea
1. Public Comment (6:02)
None
2. Review and Approval of the Agenda - Conflict of Interest (6:03)
Schmuckal moved and Featherstone seconded to approve the agenda, as amended, adding Reports Item G – Personnel Committee Report.
Yeas: Schmuckal, Featherstone, Wilson, Agostinelli, Blood Law, Schumacher, Korn
Nays: None
3. Consent Calendar (6:04)
a. Minutes
October 14, 2014 Regular Meeting
Minutes (Recommend Approval)
b. Bills
General Fund $15,514.41
(Recommend Approval)
Agostinelli moved and Wilson seconded to adopt the consent calendar as presented.
Yeas: Agostinelli, Wilson, Blood Law, Featherstone, Schmuckal, Schumacher, Korn
Nays: None
4. Correspondence (6:08)
5. Reports
a. GT Metro Fire Department Report
Lt. Terry Flynn reported that October was slow. He commented on the proposed 911 surcharge and added that a good dispatch system is crucial
for smooth emergency operations.
b. County Commissioner’s Report
Commissioner Christine Maxbauer said that a Public Hearing would be held on the 2015 budget and a meeting would also be held to discuss
arsenic at the Kid’s Cove playground.
Commissioner Herb Lemcool stated that Great Lakes Community Mental Health will have a new director and a facility grant. The Sherriff’s department received a grant for tasers and he said that the 911 surcharge is sorely needed.
c. Building Committee Report
Bill Mouser reported on the parking lot asphalt project and said that the
company may not be able to complete the work this fall. The company may be asked to honor the price in the spring if not yet completed this fall. If it cannot be honored, the board recommended rebidding the project. Mouser addressed the canopy-like structures over building entrances and contractors noted problems with attaching the structures to the masonry walls. The structure may need to be self- supporting and not attached to the building. Mouser handed out a new sketch design and board members discussed the design and decided to send the project back to the building committee for a recommendation.
d. Treasurer’s Report
Blood Law reported on proposed State share revenue that is expected.
e. Clerk’s Report
Schumacher said that public accuracy tests had been held and machines passed and were ready for Tuesday’s election. 2,200 absentee ballots have been sent out and 1,500 have been returned. Schumaacher announced that she will retire effective January 31, 2015 as long as a replacement has been named. Discussion took place regarding the proper procedure for finding a replacement.
Schmuckal moved to place ad for the Garfield Township Clerk position in the newspaper. Featherstone supported the motion.
Yeas: Schmuckal, Featherstone, Wilson, Blood-Law, Schumacher, Agostinelli, Korn
Nays: None
f. Supervisor’s Report (6:50)
Korn said that things are moving again on Zimmerman Road since the weather has improved. A bill is still pending in the state legislature regarding septage disposal.
g. Personnel Committee (6:51)
Schmuckal moved and Blood-Law seconded to make Office Manager Lisa
Ritter’s position a full time position effective immediately for 40 hours a week at $16 per hour.
Yeas: Schmuckal, Blood-Law, Wilson, Schumacher, Featherstone, Agostinelli, Korn
Nays: None
Schmuckal added that union negotiations will begin in November.
6. Unfinished Business
a. Public Hearing – PD-2014-68 – Amendment #1 to Ordinance #65,
Medical Marijuana Ordinance (7:00)
Larrea explained this amendment clarifies the original intent of the ordinance in describing exactly where and how the use and transfer of medical marijuana may take place while remaining in conformance with the Michigan Medical Marijuana Act. Korn opened the Public Hearing at 7:01pm and seeing no one wishing to speak, closed the Public Hearing.
Agostinelli moved and Schmuckal supported THAT Amendment #1 to Charter Township of Garfield Ordinance #65, Medical Marijuana Ordinance, as attached to PD Report #2014-68 and incorporated by reference, BE ADOPTED.
Yeas: Agostinelli, Schmuckal, Wilson, Blood Law, Schumacher, Featherstone, Korn
Nays: None
b. Public Hearing – Consideration of 2015 Charter Township of Garfield Operating Millage Rate (7:03)
Korn opened the Public Hearing at 7:03 and seeing no one wishing to speak, closed the Public Hearing.
Wilson moved to adopt a millage of 2.337 for the 2015 budget year. Featherstone seconded the motion.
Yeas: Wilson, Featherstone, Schumacher, Blood Law, Agostinelli, Schmuckal, Korn
Nays: None
7. New Business
a. Presentation by Jason Torrey on 911 surcharge request (7:04)
Torrey addressed the board regarding the proposed 911 surcharge. The surcharge would be effective for up to $1.05 per cell phone and landline. He stressed that the equipment in use at this time is antiquated and needs replacement.
b. Consideration of Resolution 2014-13-T, A Resolution to Approve the Financial Institutions that the Township Treasurer will do business with in 2015. (7:11)
Featherstone moved and Schmuckal seconded to adopt Resolution 2014-13-T, a Resolution to Approve the Financial Institutions that the Township Treasurer will do business with in 2015.
Yeas: Featherstone, Schmuckal , Wilson, Agostinelli, Blood Law, Schumacher, Korn
Nays: None
c. Consideration of Awarding Snow Plow Bids for 2014-15 (7:12)
Bill Mouser said that the bids could be awarded separately for each area to be plowed.
Agostinelli moved and Wilson seconded to award the winter Garfield Township parking lot snow removal contract to SVEC at a cost specified in the attached bid; to Alpers Excavating for snow removal at Silver Lake Park at a cost agreed to in the attached bid; and to Double R for snow removal on the Histroic Barns Park Trail and the Silver Lake Park paved walking path at a cost specified in the attached bid.
Yeas: Agostinelli, Wilson, Featherstone, Blood Law, Schumacher, Schmuckal, Korn
Nays: None
d. Consideration of Resolution 2014-14-T, a resolution Amending Resolution 2013-03-T Clarifying the Duration of Service Charges (7:25)
Cecil McNally of Goodwill Industries was awarded a PILOT for 16 years in 2013 for the Carson Square project. Carson Square is a supportive housing project. McNally is asking the board to approve a fifty (50) year PILOT since the funding for the project is tied to HOME credits from the government. Carol Mormon said the HOME dollars are a significant source of the funding and the project may not move forward without those funds. The board was very concerned with the approval of a fifty year PILOT. McNally and Mormon will gather more information and the board will decide on the matter at the next meeting.
8. Public Comment: (7:45)
None
9. Other Business (7:45)
The shared drive on the river property needs to be sealed and the township would be responsible for 35% of the cost.
A budget meeting is scheduled for November 12th at 4:15pm.
10. Adjournment
Featherstone moved to adjourn the meeting at 7:53pm.