Regular Meeting
6/24/2014 Board of Trustees Meeting
CHARTER TOWNSHIP OF GARFIELD
Synopsis of Minutes of June 24, 2014
Township Board Meeting
A Township Board Meeting of the Charter Township of Garfield was held on Tuesday, June 24, 2014, beginning at 6:00 p.m., at the Garfield Township Hall, 3848 Veterans Drive, Traverse City, Michigan.
The meeting was called to order at 6:00 p.m. and the Board transacted the following business:
1. Public Comment – Jim Chrestensen publicly thanked Dan Walters and Gary Holcolm for their help in securing the water reservoir adjacent to his property.
Ken Hinton introduced himself as a candidate for the 104th District for State Representative.
2. Approved Minutes from June 10, 2014, Township Board meeting.
3. Approved the Agenda as presented.
4. Approved the Consent Calendar as presented.
5. Received the Sheriff’s Report from Lt. Chris Barsheff.
6. Received GT Metro Fire Department report from Assistant Chief Terry Flynn.
7. There was no report from County Commissioner Herb Lemcool.
8. Received the Treasurer’s report regarding the success of the Brush Pass program. Awarded the contract for maintenance of the HVAC system to the lowest bidder, Temperature Control.
9. Received Clerk’s report regarding the mailing of absentee ballots for the August 5, 2014 election.
10. Received Supervisor’s report regarding TC Talus recommendations and DNR representatives viewing Garfield Township projects.
11. Approved Resolution 2014-11-T, a resolution designating the Grand Traverse County Department of Public Works as the billing agency for predetermined payment plans for benefit charges within the township.
12. Extended an amended lease on the YMCA property.
13. Public Comment – None
14. Other Business – None
The Meeting was adjourned at 6:46 p.m.
Kay Schumacher, Clerk
CHARTER TOWNSHIP OF GARFIELD
TOWN BOARD MEETING
Tuesday, June 24, 2014 at 6:00pm
Garfield Township Hall
3848 Veterans Drive
Traverse City, MI 49684
Ph: (231) 941-1620
A G E N D A
ORDER OF BUSINESS
Call meeting to order
Pledge of Allegiance
Roll call of
1. Public Comment
Public Comment Guidelines:
Any person shall be permitted to address a meeting of The Township
2. Review and approval of the Agenda - Conflict of Interest
3. Consent Calendar
The purpose of the Consent calendar is to expedite business by grouping non-controversial items together to be dealt with in one
a. Minutes – May 27, 2014 Regular Meeting (Recommend Approval)
b. Bills -
General Fund $ 17,276.67
(Recommend Approval)
Gourdie-Fraser
Developer’s Escrow Fund $ 500.00
Utility Receiving Fund 2,390.00
Grand Total $2,890.00
(Recommend Approval)
c. MTT Update (Receive and File)
d. PD 2014-42 – Application #2014-02, Buffalo Ridge Center – Accept and schedule for public hearing for July 22, 2014 (Recommend Approval)
4. Correspondence
a. Grand Traverse Conservation District Staff Report – Activity for May 2014
5. Reports
a. Construction Report
b. Sheriff’s Report
c. Grand Traverse Metro Fire Report
d. County Commissioner’s Report
e. Personnel Committee Report
f. Building Committee Report
g. Clerk’s Report
h. Supervisor’s Report
6. Unfinished Business
7. New Business
a. Consideration of Resolution 2014-11-T, a resolution designating the Grand Traverse County Department of Public Works as the billing agency for predetermined payment plans for benefit charges within the township
b. Discussion regarding YMCA lease
8. Public Comment
9. Other Business
10. Adjournment
_____________________
The Garfield Township
CHARTER TOWNSHIP OF GARFIELD
TOWN BOARD MEETING
June 24, 2014
Chuck Korn, Township Supervisor, called the Town
Pledge of Allegiance
Roll call of
Present: Bob Featherstone, Kit Wilson, Molly Agostinelli, Jeane Blood Law, Denise Schmuckal, Kay Schumacher and Chuck Korn
Staff Present: Rob Larrea, Brian VanDenBrand
1. Public Comment (6:01)
Jim Chrestensen commented on a new gate installed at a reservoir which shares his drive and he thanked Greg from the DPW, Dan Walters, and Gary Holcomb, as well as, a local cement company for the great job.
Ken Hinton announced his candidacy for State Representative for the 104th District.
2. Review and Approval of the Agenda - Conflict of Interest (6:04)
Agostinelli moved and Schmuckal seconded to approve the agenda as presented. Blood Law will recuse herself from voting on the bids regarding building heating and cooling.
Yeas: Agostinelli, Schmuckal, Featherstone, Blood Law, Wilson, Schumacher, Korn
Nays: None
3. Consent Calendar (6:05)
a. Minutes
May 27, 2014
(Recommend Approval)
b. Bills
General Fund $17,276.67
(Recommend Approval)
Gourdie-Fraser
Developer’s Escrow Fun $ 500.00
Utility Receiving Fund 2,390.00
Grand Total $ 2,890.50
(Recommend Approval)
c. MTT Update (Receive and File)
d. PD2014-42 – Application #2014-02, Buffalo Ridge Center – Accept and schedule for public hearing for July 22, 2014
(Recommend Approval)
Wilson moved and Featherstone seconded to adopt the consent calendar as amended noting that the Board invite Planning Director, Rob Larrea and a Township Attorney to be present at the Buffalo Ridge Public Hearing on July 22, 2014.
Yeas: Wilson, Featherstone, Blood Law, Schmuckal, Agostinelli, Schumacher, Korn
Nays: None
4. Correspondence (6:07)
a. Grand Traverse Conservation District Staff Report – Activity for May 2014
5. Reports
a. Construction Report (6:07)
No report
b. Sheriff’s Report (6:07)
Lieutenant Chris Barsheff introduced himself to Board members and indicated that there were 1,739 complaints in the Township for the month of May 2014.
c. Grand Traverse Metro Fire Report (6:11)
Lt. Terry Flynn reported that it was a relatively quiet month and that there have been 2,082 calls year to date. He also handed out the Grand Traverse Metro Emergency Services Authority and Traverse City Fire Department Analysis of Potential Regionalization and Consolidation of Operations Report.
d. County Commissioner’s Report (6:12)
No report
e. Personnel Committee Report (6:13)
No report
f. Building Committee Report (6:13)
Blood Law updated board members on the yard waste pick up which was
11% busier than last year. She believes that another pick up in the fall would be welcomed by residents. Bill Mouser said that bids were sought for the Township Hall mechanical, heating and cooling inspection service contract and Blood Law recused herself from the discussion. Five quotes were received and he recommends Temperature Control as they were the lowest bidder. Board members asked questions regarding the bidding of projects and the process used to arrive at the recommendation.
Wilson moved and Schmuckal seconded to accept a bid from Temperature Control for an annual cost of $1,595.
Yeas: Wilson, Schmuckal, Featherstone, Agostinelli, Schumacher, Korn
Nays: None
g. Clerk’s Report (6:21)
Schumacher reported that she has1,300 ballots ready to be mailed.
h. Supervisor’s Report (6:22)
Korn said that TC Talus is addressing the east/west mobility issue and that he attended an MTA seminar on community involvement with Rob Larrea.
6. Unfinished Business (6:24)
None
7. New Business
a. Consideration of Resolution 2014-11-T, a Resolution designating the Grand Traverse County Department of Public Works as the billing agency for predetermined payment plans for benefit changes within the township. (6:25)
Featherstone moved and Agostinelli seconded to adopt Resolution 2014-11-T, a Resolution designating the Grand Traverse County Department of Public Works as the billing agency for predetermined payment plans for benefit changes within the township.
Yeas: Featherstone, Agostinelli, Schumacher, Schmuckal, Wilson, Blood Law, Korn
Nays: None
b. Discussion Regarding YMCA Lease (6:27)
The current YMCA operates out of a building on Racquet Club Drive. The YMCA historically owned the property, but in 2004 the property and the surrounding property on the river was sold to the Township as part of a Trust Fund Grant. At the time, the Township and the YMCA entered into a lease agreement to allow the YMCA to continue to use the building for 10 more years, with an option to extend for another 5 years. The township is offering a three year lease with two one-year extensions. The township attorney has requested a few changes to the existing lease which will be incorporated into the new lease. Board members discussed the matter. Residents will be able to use the tennis and pickleball courts located on the property.
Agostinelli moved and Featherstone seconded to renew an amended three year lease with the YMCA for the Racquet Club Drive property with an option for two (2) one-year lease renewals.
Tom Van Deinse spoke regarding the contract and explained the YMCA rationale regarding a five year lease.
Yeas: Agostinelli, Featherstone, Wilson, Schumacher, Schmuckal, Blood Law, Korn
Nays: None
8. Public Comment: (6:45)
None
9. Other Business (6:46)
None
10. Adjournment
Agostinelli moved and Schmuckal seconded to adjourn the meeting at 6:46pm.