Regular Meeting
5/13/2014 Board of Trustees Meeting
CHARTER TOWNSHIP OF GARFIELD
Synopsis of Minutes of May 13, 2014
Township Board Meeting
A Township Board Meeting of the Charter Township of Garfield was held on Tuesday, May 13, 2014, beginning at 6:00 p.m., at the Garfield Township Hall, 3848 Veterans Drive, Traverse City, Michigan.
The meeting was called to order at 6:00 p.m. and the Board transacted the following business:
- Public Comment – None
- Approved Minutes from April 22, 2014, Township Board meeting.
- Approved the agenda as written.
- Approved the Consent Calendar as written.
- Received the Building Committee’s report and directed staff to seek bids on the sketches that were presented. Approved the Lawn Services contract with KLM for 2014-2015. Discussed weeding and seeding of Silver Lake Park.
- Received the Sheriff’s report. Presented Lt. Bryan Marrow with Resolution 2014-09-T, congratulating him on his retirement.
- Received County Commissioner Herb Lemcool’s report regarding the PACE Program, animal control testing on bats and hazardous waste collections.
- Received County Commissioner Chris Maxbauer’s report on the success of the Civic Center pool program and jail discussions.
- Received the Personnel Committee’s report and approved hiring Sara Kopriva as the full time Zoning Administrator.
- Received the Clerk’s report.
- Received Supervisor’s report and approved the appointment of Pat Cline for the unexpired term of Steve Winters.
- Conducted a public hearing and approved Resolution 2014-04-T(c) amended, a resolution approving the Silver Lake Eurasian Water Milfoil Control Special Assessment Roll.
- Approved Resolution 2014-10-T, a resolution of Acceptance of DNR Grant for Project #TF13-118 – Boardman Valley Nature Preserve Acquistion.
- Approved the City of Traverse City and Charter Township of Garfield Recreational Authority Comprehensive Annual Budget for Fiscal Year 2014/2015.
- Approved the Grand Traverse County Road Commission’s proposal for up to three applications of dust control brining.
The Meeting was adjourned at 7:21 p.m.
Kay Schumacher, Clerk
TOWN BOARD MEETING
Tuesday, May 13, 2014 at 6:00pm
Garfield Township Hall
Ph: (231) 941-1620
AGENDA
ORDER OF BUSINESS
Call meeting to order
Pledge of Allegiance
Roll call of
1. Public Comment
Public Comment Guidelines:
Any person shall be permitted to address a meeting of The Township
2. Review and approval of the Agenda - Conflict of Interest
3. Consent Calendar
The purpose of the Consent calendar is to expedite business by grouping non-controversial items together to be dealt with in one
a. Minutes – April 22, 2014 (Recommend Approval)
b. Bills -
General Fund $ 21,075.61
(Recommend Approval)
Gourdie-Fraser
Developer’s Escrow Fund $ 220.00
Utility Receiving Fund 1,200.00
Grand Total $ 1,420.00
(Recommend Approval)
c. Reappoint John Racine to the Grand Traverse Commons Joint Planning Commission for a three (3) year term expiring May 14, 2017
(Recommend Approval)
d. Reappoint Tim Hughes to the City of Traverse City and the Charter Township of Garfield Recreation Authority Board for a three (3) year term expiring June 30, 2017 (Recommend Approval)
e. Amendment No. 35 to Ordinance 13, an amendment to Section 4 entitled “Lateral Benefit Charge” to add Sewer Line 24. Introduce and schedule for public hearing on May 27, 2014. (Recommend Approval)
f. MTT Update (Receive and File)
4. Correspondence
a. Memorandum from Treenen Sturman –Grand Traverse Conservation District’s (GTCD) Staff Report - Activity for April 2014
5. Reports
a. Building Committee’s Report
b. Sheriff’s Report
c. County Commissioner’s Report
d. Personnel Committee’s Report
e. Clerk’s Report
f. Supervisor’s Report
6. Unfinished Business
a. Public Hearing - Consideration of Resolution 2014-04-T(c) amended, a resolution
approving the Silver Lake Eurasian Water Milfoil Control Special Assessment Roll
7. New Business
a. Consideration of Resolution 2014-09-T, a resolution recognizing and congratulating Lieutenant Bryan Marrow on his retirement
b. PD 2014-31 – Consideration of Resolution 2014-10-T, a resolution of Acceptance of DNR Grant for Project #TF13-118 – Boardman Valley Nature Preserve Acquisition
c. Consideration of the City of Traverse City and Charter Township of Garfield Recreational Authority Proposed Comprehensive Annual Budget for Fiscal Year
2014/ 2015
d. Consideration of Dust Control Brining proposal from the Grand Traverse County Road Commission
e. Award Lawn Services Contract for 2014 - 2015
8. Public Comment
9. Other Business
10. Adjournment
_____________________
The Garfield Township
CHARTER
TOWN BOARD MEETING
May 13, 2014
Chuck Korn, Township Supervisor, called the Town
Pledge of Allegiance
Roll call of
Present: Bob Featherstone, Kit Wilson, Molly Agostinelli, Jeane Blood Law, Denise Schmuckal, Kay Schumacher and Chuck Korn
Staff Present: Rob Larrea, Brian VanDenBrand
1. Public Comment (6:01)
None
2. Review and Approval of the Agenda - Conflict of Interest (6:01)
Featherstone moved and Agostinelli seconded to approve the agenda as presented.
Yeas: Featherstone, Agostinelli, Blood Law, Wilson, Schumacher, Schmuckal, Korn
Nays: None
3. Consent Calendar (6:02)
a. Minutes
April 22, 2014 (Recommend Approval)
b. Bills
General Fund $ 21,075.61
(Recommend Approval)
Gourdie Fraser
Developer’s Escrow Fund $ 220.00
Utility Receiving Fund 1,200.00
Grand Total $1,420.00
(Recommend Approval)
c. Reappoint John Racine to the Grand Traverse Commons Joint Planning
Commission for a three (3) year term expiring May 14, 2017.
(Recommend Approval)
d. Reappoint Tim Hughes to the City of Traverse City and the Charter Township of Garfield Recreation Authority Board for a three (3) year term expiring June 30, 2017
(Recommend Approval)
e. Amendment No. 35 to Ordinance 13, an amendment to Section 4 entitled “Lateral Benefit Charge” to add Sewer Line 24. Introduce and schedule for public hearing on May 27, 2014.
(Recommend Approval)
f. MTT Update (Receive and File)
Wilson moved and Blood Law seconded to approve the consent calendar as presented.
Yeas: Wilson, Blood Law, Schmuckal, Agostinelli, Schumacher, Featherstone, Korn
Nays: None
4. Correspondence (6:04)
a. Grand Traverse Conservation District’s (GTCD) Staff Report – Activity for April 2014.
5. Reports
a. Building Committee Report (6:04)
Bill Mouser discussed drawings of awning designs with board members and said that the awnings would extend between 54-60 inches from the wall. He will collect prices and any bids to build the awnings. Mouser also gathered bids for the Township lawn care. Out of four bids collected, KLM was the lowest bidder.
Blood Law moved to approve KLM for a two year contract for township mowing services at an approximate cost of $10,355 per year which includes 24 mows per season. Agostinelli seconded the motion.
Yeas: Blood Law, Agostinelli, Schmuckal, Schumacher, Featherstone, Wilson, Korn
Nays: None
Mouser also talked about the weeding program and passed out a spreadsheet of information with approximate costs. The board will take action on the weeding program at the next meeting.
b. Sheriff’s Report (6:25)
Marrow thanked the township for the retirement party given earlier in the evening. He said it has been a great assignment and loved working with the deputies assigned to him. The month of April saw 1,756 calls for service in Garfield Township. He reported that the Sheriff’s Department will take all calls for service in the Grand Traverse Commons Area.
c. County Commissioner’s Report (6:33)
Herb Lemcool said that Wendy Warren has taken over the Conservation District from Treenen Sturman. The PACE energy efficiency program has been approved and the Animal Control officers have been dealing with a great number of bats.
Christine Maxbauer discussed park ordinances and enforcement. She briefly discussed the subject of a new jail.
d. Personnel Committee’s Report (6:45)
Schmuckal said that board members received a memo from Rob Larrea regarding the Zoning Administrator position. He is requesting to make the non-union position full time at a salary of $40,000 per year plus benefits.
Schmuckal moved and Featherstone supported to make the Zoning Administrator position held by Sara Kopriva a full time position to be salaried at $40,000 per year plus benefits.
Yeas: Schmuckal, Featherstone, Schumacher, Wilson, Agostinelli, Blood Law, Korn
Nays: None
e. Clerks Report (6:50)
Written report given to board members at meeting.
f. Supervisor’s Report (6:51)
Korn would like to recommend Pat Cline for a Planning Commission seat to replace Steve Winters. He would be a member at large and would represent the business community.
Agostinelli moved and Featherstone seconded to appoint Pat Cline as a Planning Commissioner to serve out the term vacated by Steve Winters.
Yeas: Agostinelli, Featherstone, Wilson, Blood Law, Schumacher, Schmuckal, Korn
Nays: None
Korn stated that he also attended a meeting in Lansing because there was a pending bill which would take away municipal control of septage from communities.
6. Unfinished Business
a. Public Hearing – Consideration of Resolution 2014-04-T(c) amended, a resolution approving the Silver Lake Eurasian Water Milfoil Control Special Assessment Roll. (6:56)
Korn opened the Public Hearing at 6:57pm and seeing no one wishing to speak, the Public Hearing was closed.
Schmuckal moved and Agostinelli seconded to adopt Resolution 2014-04-T(c) amended, a resolution approving the Silver Lake Eurasian Water Milfoil Control Special Assessment Roll.
Yeas: Schmuckal, Agostinelli, Wilson, Featherstone, Schumacher, Blood Law, Korn
Nays: None
7. New Business
a. Consideration of Resolution 2014-09-T, a Resolution Recognizing and congratulating Lieutenant Bryan Marrow on his retirement.
Korn moved and Agostinelli seconded to adopt Resolution 2014-09-T, a Resolution Recognizing and congratulating Lieutenant Bryan Marrow on
his retirement.
Yeas: Korn, Agostinelli, Wilson, Featherstone, Blood Law, Schumacher,
Schmuckal
Nays: None
The unanimously passed resolution was met with a standing ovation for Deputy Marrow.
b. PD 2014-31 – Consideration of Resolution 2014-10-T, a Resolution of Acceptance of DNR Grant for Project #TF13-118 – Boardman Valley Nature Preserve Acquisition. (7:00)
The township has been offered a project agreement for our Trust Fund grant to acquire additional property along the Boardman River. The township will provide $90,000 as the local match of which $40,000 will be in the form of a Land Conservancy donation. The remaining $50,000 is already budgeted. Previously this was a reimbursable program and the township had to make the full outlay of the total project and then get reimbursed. But now, there is an escrow closing option which the township would like to participate in.
Agostinelli moved and Schmuckal seconded to adopt Resolution 2014-10-T, a Resolution of Acceptance of DNR Grant for Project #TF13-118 – Boardman Valley Nature Preserve Acquisition using the escrow closing option.
Yeas: Agostinelli, Schmuckal, Schumacher, Wilson, Blood Law, Featherstone, Korn
Nays: None
c. Consideration of the City of Traverse City and Charter Township of Garfield Recreational Authority Proposed Comprehensive Annual Budget for Fiscal Year 2014/2015. (7:05)
Matt Cowall, Executive Director of the Recreation Authority presented the annual budget for the Recreation Authority. He said that renovations on the Cathedral Barn may be done by the fall. Board members discussed the budget and the Barns project. He highlighted the budget’s expenditures.
Wilson moved and Blood Law seconded to adopt the City of Traverse City and Charter Township of Garfield Recreational Authority Proposed Comprehensive Annual Budget for Fiscal Year 2014/2015 as presented.
Yeas: Wilson, Blood Law, Featherstone, Schmuckal, Schumacher, Agostinelli, Korn
Nays: None
d. Consideration of Dust Control Brining proposal from the Grand Traverse County Road Commission. (7:10)
Featherstone moved and Blood Law seconded to approve the application of Calcium Chloride brine for a cost of $435.00 per application for up to three applications if needed.
Yeas: Featherstone, Blood Law, Schmuckal, Schumacher, Wilson, Agostinelli, Korn
Nays: None
8. Public Comment: (7:15)
None
9. Other Business (7:16)
Wilson thanked Jeane Blood, Bill Mouser and Bryan VanDenBrand for the great work on the Silver Lake Park clean up.
Blood Law reminded everyone about the brush passes for 3 yards of waste. She also reminded residents that the township has matching funds for repaving roads in neighborhoods and a special assessment district can be done. The Adopt a Road Program has become available in the township.
10. Adjournment
Schmuckal moved and Korn seconded to adjourn the meeting at 7:21pm.