Regular Meeting
2/11/2014 Board of Trustees Meeting
CHARTER TOWNSHIP OF GARFIELD
Synopsis of Minutes of February 11, 2014
Township Board Meeting
A Township Board Meeting of the Charter Township of Garfield was held on Tuesday, February 11, 2014, beginning at 6:00 p.m., at the Garfield Township Hall, 3848 Veterans Drive, Traverse City, Michigan.
The meeting was called to order at 6:00p.m. and the Board transacted the following business:
1. Public Comment – None
2. Korn added Assessor’s Report and Parks and Recreation Commission Report to Reports section of agenda and added Consideration of a new IT proposal under New Business.
3. Approved Minutes from Jan. 14, 2014, Township Board meeting.
4. Approved the Consent Calendar as presented.
5. Received Correspondence.
6. Received Building Committee’s Report and considered item d. under New Business. Awarded the bid for replacement of the main system pump #2 for heating system to Temperature Control, Inc. for $1,965.00.
7. Received Sheriff’s report.
8. Received the Construction Report on the competiveness for the SAW grants.
9. Received County Commissioner’s Report from Herb Lemcool and Christine Maxbauer.
10. Received the Treasurer’s Report.
11. Received the Clerk’s Report regarding the change of voting place for Precinct #1 to Fire Station #12 at 2025 N. Silver Lake Road N.
12. Received Supervisor’s Report regarding the need for a budget amendment for snow plowing.
13. Received the Assessor’s Report regarding settlement of MTT accounts.
14. Received the Parks and Recreation Commission’s Report updating the Board on logging operations at the Commons area.
15. Approved Resolution 2014-01-T, a resolution regarding the Township Clerk’s salary.
16. Approved Resolution 2014-02-T, a resolution regarding the Township Treasurer’s salary.
17. Approved Resolution 2014-03-T, a resolution regarding the Township Supervisor’s salary.
18. Awarded a contract for computer services to IT Right for $7,470 and a one-time set up fee of $450.
19. Changed the date of the November 11, 2014 meeting to November 10, 2014.
The Meeting was adjourned at 7:58 p.m.
Kay Schumacher, Clerk
TOWN BOARD MEETING
Tuesday, February 11, 2014 at 6:00pm
Garfield Township Hall
Ph: (231) 941-1620
AGENDA
ORDER OF BUSINESS
Call meeting to order
Pledge of Allegiance
Roll call of
1. Public Comment
Public Comment Guidelines:
Any person shall be permitted to address a meeting of The Township
2. Review and approval of the Agenda - Conflict of Interest
3. Consent Calendar
The purpose of the Consent calendar is to expedite business by grouping non-controversial items together to be dealt with in one
a. Minutes – January 14, 2014 (Recommend Approval)
b. Bills -
General Fund $ 102,053.41
(Recommend Approval)
Gourdie-Fraser
General Water & Sewer Infrastructure
Professional Services $ 425.00
(Recommend Approval)
c. Parks and Recreation Commission Annual Report (Receive and File)
d. MTT Update (Receive and File)
e. 2014-2018 Special Assessment District for Silver Lake Eurasion Water Milfoil Control (Same as previously approved to be supplied at meeting) (Introduce and schedule for public hearing on February 25, 2014)
4. Correspondence
a. January 2014 Monthly Report for the Grand Traverse Conservation District
5. Reports
a. Building Committee Report
b. Construction Report
c. Sheriff’s Report
d. County Commissioner’s Report
e. Personnel Committee Report
f. Treasurer’s Report
g. Clerk’s Report
h. Supervisor’s Report
6. Unfinished Business
7. New Business
a. Resolution 2014-01 regarding the Township Clerk’s salary
b. Resolution 2014-02 regarding the Township Treasurer’s salary
c. Resolution 2014-03 regarding the Township Supervisor’s salary
d. Consideration of bids for replacement of main system pump #2 for heating system
8. Public Comment
9. Other Business
10. Adjournment
_____________________
The Garfield Township
CHARTER
TOWN BOARD MEETING
February 11, 2014
Chuck Korn, Supervisor, called the Town
Pledge of Allegiance
Roll call of
Present: Bob Featherstone, Kit Wilson, Molly Agostinelli, Kay Schumacher, Denise Schmuckal, Jeane Blood Law and Chuck Korn
1. Public Comment (6:01)
None
2. Review and Approval of the Agenda - Conflict of Interest (6:02)
Korn asked to add item I, “Assessor’s Report” and item J, “Parks and Recreation Commission Report” to Reports. He also added New Business Item E – “Consideration of New IT Proposal”.
Featherstone moved and Agostinelli seconded to approve the agenda as amended.
Yeas: Featherstone, Agostinelli, Schmuckal, Wilson, Schumacher, Blood Law, Korn
Nays: None
3. Consent Calendar (6:03)
a. Minutes
January 14, 2014 (Recommend Approval)
b. Bills
General Fund $102,053.41
(Recommend Approval)
Gourdie –Fraser
General Water and Sewer
Professional Services $ 425.00
(Recommend Approval)
c. Parks and Recreation Commission Annual Report (Receive and File)
d. MTT Update (Receive and File)
e. 2014-2018 Special Assessment District for Silver Lake Eurasion Water Milfoil Control (Same as previously approved to be supplied at meeting) (Introduce and schedule for public hearing on February 25, 2014)
(Recommend Approval)
Agostinelli moved and Schmuckal seconded to approve the consent calendar as presented.
Yeas: Agostinelli. Schmuckal, Featherstone, Blood Law, Wilson, Schumacher, Korn
Nays: None
4. Correspondence (6:05)
a. January 2014 Monthly Report for the Grand Traverse Conservation District
5. Reports
a. Building Committee Report (6:05)
Blood Law said that there are repairs that need to be done on the boiler and bids are included in the packets. Bill Mouser presented three bids to repair a hydraulic pump on the boiler.
Featherstone moved and Wilson seconded to accept a bid from Temperature Control to perform the needed repairs for $1,965.
Yeas: Featherstone, Wilson, Schmuckal, Agostinelli, Schumacher, Korn
Nays: None
Blood Law abstained.
Bill Mouser also discussed possible canopies over the back doors and is gathering bids on a leaky water heater. He also discussed a large amount of ice buildup on the front corners of the building and is gathering bids for a solution to that problem.
b. Construction Report (6:14)
Jennifer Hodges from Gourdie Fraser said that the SAW grant was submitted and so many entities applied that the DEQ will do a lottery drawing until the money runs out. She is also looking at development reviews for the planning department at Buffalo Ridge and Sheffer Farms. With all the new proposed developments, the water storage system will need to be addressed soon.
c. Sheriff’s Report (6:18)
Deputy Bryan Marrow indicated 1,664 calls for service in January of 2014. He said that for the year ending 2013, Garfield had 20,633 calls for service.
d. County Commissioner’s Report (6:21)
County Commissioner Herb Lemcool said that the Commissioners are still
having budget discussions. The Commission on Aging is taking applications for free tax preparation. The Grand Traverse 911 Facebook page is going well and there will be a hazardous waste collection on March 27th.
Commissioner Christine Maxbauer said that the Commission on Aging tax preparation is for simple returns only and is income based. She added that Alisa Kroupa did a fantastic job of leading the joint meeting of the Board of Commissioners and the Parks Commission.
e. Personnel Committee Report (6:31)
Schmuckal introduced Lisa Ritter as the new office coordinator.
f. Treasurer’s Report (6:31)
Included in packets.
g. Clerk’s Report (6:31)
Schumacher’s report is in the packets. She will be mailing cards to Precinct One voters in the next couple weeks and said that some updated human resource policies have already been implemented from MTA suggestions.
h. Supervisor’s Report (6:34)
Korn said that there was lots of good information at the MTA conference. Membranes will need to be replaced at the wastewater treatment plant soon. He added that the Township snowplowing budget has gone over budget and a budget amendment will need to be done at the end of the season.
i. Assessors report (6:37)
Amy DeHaan said that the Northwestern Bank has accepted her offer on the appeal. Office Depot also agreed to a stipulated value. She was excited to report that the Attorney General’s office will intervene in the Grand Traverse Mall tax appeal.
j. Parks and Recreation Commission (6:43)
Alisa Kroupa had one correction in the Annual Report. She wished to correct the Forestry Management Plan for the Commons. There will be a mechanized removal of ash trees in the late spring. She thanked Brian VanDenBrand for his work on the Parks and Recreation Commission.
6. Unfinished Business
7. New Business
a. Resolution 2014-01-T regarding the Township Clerk’s salary
Wilson moved and Schmuckal seconded to adopt Resolution 2014-01-T regarding the Township Clerk’s salary.
Yeas: Wilson, Schmuckal, Blood Law, Schumacher, Agostinelli, Featherstone, Korn
Nays: None
b. Resolution 2014-02-T regarding the Township Treasurer’s salary
Wilson moved and Schmuckal seconded to adopt Resolution 2014-02-T regarding the Township Treasurer’s salary.
Yeas: Wilson, Schmuckal, Blood Law, Schumacher, Agostinelli, Featherstone, Korn
Nays: None
c. Resolution 2014-03 regarding the Township Supervisor’s salary
Wilson moved and Schmuckal seconded to adopt Resolution 2014-03 regarding theTownship Supervisor’s salary.
Yeas: Wilson, Schmuckal, Blood Law, Schumacher, Agostinelli, Featherstone, Korn
Nays: None
d. Consideration of bids for replacement of main system pump #2 for heating system
Action taken. See item 5a.
e. Consideration of a new IT proposal
Korn said that IT Right would host email and perform all maintenance on the Township computers. They are also very familiar with the BS&A software.
Schmuckal moved and Blood Law supported to approve a contract with IT Right for $7,470 per year plus a one-time set up fee of $450.
Yeas: Schmuckal, Blood Law, Schumacher, Agostinelli, Featherstone, Wilson, Korn
Nays: None
8. Public Comment: (6:53)
Chris Maxbauer stated that she will not be at the next meeting because she will be renewing her water safety certification.
9. Other Business (6:54)
Board members discussed the Meeting to be held on November 11th and all decided to move it to Monday, November 10th.
Wilson added that she thought the MTA conference was excellent.
10. Adjournment
Korn moved to adjourn the meeting at 6:58pm.